Last Updated: June 19, 2023
This Privacy Policy ("Policy") explains how we collect, use, disclose and/or store your information or data
in connection with our website paps.grooveforce-jp.com and Pre-save/Pre-add whether accessed via computer,
mobile device, or other technology (collectively, the “Online Service”). It also describes your data
protection rights, including your right to object to some of the processing which we carry out. More
information about your rights, and how to exercise them, is set out in Section 8 below.
In this Policy, “we,” "us," and "our" mean Sony Music Marketing United Inc. (4-5 Rokubancho Chiyoda-ku,
Tokyo, 102-8353 Japan) (“SMMU”) and any legal entities controlled by SMMU (the term “control” in this
context means the direct or indirect ownership of at least fifty percent (50%) of the voting interest in
such corporation or the power in fact to control the management decisions of such entity).
SUMMARY OF KEY POINTS
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We use the Collected Data (defined below) to provide you with features and functions of the Online
Service, and to provide you with other requested content related to our services and other offerings.
Please read “Section 1) What data do we collect when you use the Online Service?” and “Section 2) How we
use the Collected Data” to learn more about this.
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Depending on where you are located, you have certain rights, including a right to object to some of the
processing which we carry out. Please read “Section 8) Privacy Rights (including California Privacy
Rights)” to learn more about this.
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We disclose the Collected Data when we engage a third party to process data on our behalf, when such
sharing is required by law or in certain other situations. Please read “Section 3) Who else has access to
the Collected Data?” to learn more about this.
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Depending on where you are located, the Collected Data may be transferred out of your home country/region
to the United States, Japan, and other jurisdictions that may not provide the same level of data
protection as your home country/region. Please read “Section 5) International Transfer of the Collected
Data and Consent for Processing” to learn more about this.
1. What data do we collect when you use the Online Service?
For the purpose of this Policy, "Personal Information" means any information about or related to an
identified or identifiable individual. This includes information that can identify an individual in
combination with other information that is stored by us, even if such information cannot identify the
individual on its own. In relation to your use of the Online Service, we collect and use information or data
as described below (collectively, the “Collected Data”), some of which may be considered“Personal
Information” under applicable law in your jurisdiction.
Information you provide to us:
Whenever you interact with us, you may be asked to provide us with information relating to you.
For example:
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Some of our services require you to create an account. When creating your accounts, we may ask you to
provide a range of information, such as your name, date of birth, contact details, interests, account and
newsletter preferences.
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When you purchase, register, send for repair or return one of our products online, we may record the call
and/or ask you to provide information such as your contact details, delivery date and place of purchase
and payment information.
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When you contact our customer service center for assistance, we may keep information about the call,
including your name, the product(s) you bought, the service(s) you used, the reason why you contacted us
and the advice we gave you.
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When you join one of our loyalty programs, we may collect information relating to your use of the loyalty
program and the rewards that you claim.
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When you participate in one of our prize draws or competitions, we may collect your name, address, age,
artistic input.
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When you visit us at a public event, such as trade show or exhibition or participate in one of our
surveys, we may ask for information, such as your business card, name, contact details, interests and
preferences.
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When you use our online services, we may receive content that you choose to upload, such as product
reviews, comments, photos and forum posts, or details of your interests and preferences that you choose to
tell us about when, for example, selecting the services that you wish to receive.
Information we collect automatically:
In addition to any information that you choose to provide to the Online Service, whenever you visit or
interact with the Online Service, we, as well as any third-party analytics providers or other service
providers, may use a variety of technologies that automatically or passively collect information about how
the Online Service is accessed and used ("Usage Information"). "Usage Information may include, without
limitation, browser type, operating system, the page served, time on the Online Service, geolocation data,
and the preceding page views. Usage Information is treated as Personal Information where required by law.
We may also automatically collect your IP address or other unique identifiers ("Device Identifiers") for the
computer, mobile device, technology or other device (collectively, "Devices") you use to access the Online
Service. A Device Identifier is a number that is automatically assigned to your Device when you access a
property or its servers, and our computers identify your Device by its Device Identifier. Some mobile
service providers may also provide us or our third-party service providers with information regarding the
physical location of the Device used to access the Online Service.
The technologies used on the Online Service to collect Usage Information, including Device Identifiers,
include:
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Cookies: "Cookies" (which may be html files, Flash files or other technology) are small text files
that help store user preferences and activity. A Cookie is placed on a Device when that Device is used to
access or visit the Online Service. Cookies may be used for many purposes, such as remembering you and
your preferences, tracking your visits to the Online Service and customizing your experience on the Online
Service. You may configure your browser or Device to block the use of certain cookies. However, please
note that if you choose to disable cookies on your Device, some features of the Online Service and our
online offerings may not function properly.
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Web Beacons: “Web beacons” (also known as image tags, pixel tags, clear GIFS or web bugs) are small
pieces of code used to collect advertising data, such as counting page views, promotion views or
advertising responses. Web beacons or similar technologies may be used for various purposes, including,
without limitation, to count visitors to the Online Service, to monitor how users navigate the Online
Service, to count how many sent e-mails were actually opened or to determine whether content sent was
actually viewed.
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Embedded Scripts: An embedded script is programming code that is designed to collect information
about your interactions with the Online Service, such as the links you click on. The code is temporarily
downloaded onto your Device from our server or a third-party service provider, is active only while you
are connected to the Online Service, and is deactivated or deleted thereafter.
Please note that third parties may collect Personal Information about your online activities over time and
across different websites when you visit or use the Online Service or other online websites and services.
For example, some third parties' embedded content or plugins on the Online Service, such as social media
sharing tools, allow their operators to learn that you have visited or interacted with the Online Service,
and they may combine this information with other, identifiable information they have collected about your
visits to other websites or online services. These third parties may handle this information, and other
information they directly collect through their content and plugins, pursuant to their own privacy policies.
Online Tracking. Some web browsers incorporate a “Do Not Track” feature that signals to websites that
you visit that you do not want to have your online activity tracked. How browsers communicate the Do Not
Track signal is not yet uniform. For this reason, the Online Service do not respond to such signals, except
where required by law.
Ad Serving and Traffic Measurement Services We May Use:
We license technology to serve advertisements on the Online Service and within its videos and other content
as that content is served across the Internet. In addition, we may use third party network advertisers to
serve advertisements on the Online Service and third-party analytics service providers (such as Google
Analytics) to evaluate and provide us with information about the use of the Online Service and viewing of
our content. We do not share the information that you provide to us, such as your name and/or email address
with these third parties, but ad network providers, the advertisers, the sponsors, and/or analytics service
providers may set and access their own cookies, web beacons and embedded scripts on your Device from the
Online Service. These cookies, web beacons, and embedded scripts may collect Personal Information or other
information about your use of the Online Service over time and other third-party websites or applications
and they may otherwise collect or have access to information about you, including Usage Information. Cookies
and web beacons, including those set by third party network advertisers, may be used to, among other things,
target advertisements, prevent you from seeing the same advertisements too many times, or conduct research
regarding the usefulness of certain advertisements to you.
To opt-out of such Cookies, please exercise choice below:
To generally opt-out of interest-based advertising on mobile-optimized or desktop websites, please visit the
Digital Advertising Alliance (DAA) in US (
http://youradchoices.com) and the Network Advertising Initiative (NAI) in US (
https://www.networkadvertising.org/). For
our mobile application, please update your device settings. Please note that by opting out of such Cookies,
you may still receive advertisements, but the network from which you opted out will no longer deliver ads
tailored to your interests.
In order to opt-out of Google Analytics, which is used to understand how visitors interact with the Online
Service, please visit:
https://tools.google.com/dlpage/gaoptout.
Please review your Internet browser settings, typically under the sections "Help" or "Internet Options," to
exercise choices you have for certain Cookies that are not part of the DAA or NAI.
For instructions on how to configure your browser settings to reject Cookies being served by companies that
are not part of the DAA or NAI, click here or go to
https://www.allaboutcookies.org/manage-cookies/ You can also delete all cookies that
are already on your computer's hard drive by searching for and deleting files with "cookie" in it.
Additional Opt-Out Choices:
You may configure your browser or Device to block the use of certain Cookies.
Please note that without certain Cookies, it may make it difficult for you to use certain features on the
Online Service.
Information we receive from Third Parties:
Upon your consent to our connecting with the music services or other third-party providers of your choice
("Information Sharing"), we may access and store parts or all of the following types of information
("Third-Party Data") from your user account until the said Information Sharing is terminated:
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The email address you registered with the music service or other third-party provider (if available for
our use)
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Information regarding your user account
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Information on your activity including the content you have used (e.g., playlists and artistes you follow,
recently played music, and subscribed channels)
Based on our Information Sharing, we may perform the following actions regarding your user account:
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Adding or removing of items to or from your user library/collection
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Following of artiste(s)
To cancel Information Sharing, please access the website of the relevant music service or other third-party
service, and follow the instructions given there.
Spotify
http://spotify.com/account/apps
Apple Music
http://appleid.apple.com/account/manage
Social Media Applications:
Functionality on the Online Service may permit interactions between the Online Service and third-party
properties, such as Facebook and Twitter. Such functionality enables you to “like” a product or online
content, “share” content to other properties, and otherwise link the Online Service with another third-party
property. If you choose to “like” or “share” content or to otherwise post information from or via the Online
Service to a third-party property, that information may become public and the third-party property may have
access to information about you and your use of the Online Service.
You may also choose to participate in a third-party application or feature (such as Facebook applications or
a similar application or feature on a third-party property, or otherwise linking the Online Service with
another property) through which you allow us to collect (or the third party to share) information about you,
including Personal Information. When you choose to participate, you may be opting to link your activity on
the Online Service with that third-party property, which may then collect information about your visits to
the Online Service and may publish that activity as you request to your "profile" or similar feature with
that third party (such as if you choose to share content you find on one of the Online Service with your
"connections" on the third party's property). The information we collect is subject to this Policy. However,
the information collected and stored by the third party remains subject to the third party's privacy
practices, including whether the third party continues to share information with us or with other third
parties, the types of information shared, and your choices regarding what is visible to others on that third
party's property. The third party may allow you to remove an application or feature, in which case we will
no longer collect information about you through the application or feature, but we may retain the
information previously collected in accordance with this Policy.
Third Party Content, Links to Other Properties and Services, and Our Content on
Other Websites
Certain content on the Online Service may be hosted and served by third parties, which may include third
party widgets (such as those that allow you to "like" or "share" content with third party websites and
interactive services or to provide ratings and reviews). In addition, when you are on the Online Service you
may be directed to other websites that are operated and controlled by third parties that are beyond our
control. This includes links from advertisers, sponsors and partners that may use our logo(s) as part of a
co-branding agreement. In addition, our content and widgets may be included on web pages and websites that
are not associated with us and over which we have no control. These other websites may send their own
cookies to your Device, and they may independently collect data or solicit Personal Information. We are not
responsible for the privacy practices of any third party.
2. How we use the Collected Data
We will use the Collected Data for the following purpose:
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Service Provision: We use the Collected Data to operate, maintain, enhance and provide features and
functions of the Online Service.
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Communications: We use the Collected Data to communicate with you about the Online Service for
administrative and informational purposes. Examples of said communications include responses to your
inquiries or requests, customer support-related communications and changes to any of our terms &
conditions or policies.
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User Experience: We use the Collected Data to personalize your experience on the Online Service by
providing you with tailored information of products, contents and services, as well as recommendations,
advertisements, promotions, or offerings that may be of interest to you.
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Service Improvement and Development: We use the Collected Data to optimize and improve our
services, including the Online Service, and to develop new products, contents, services, features and
functions by analyzing and understanding the usage trends and preferences of our users.
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Compliance with Law: We use the Collected Data to ensure compliance with our internal policies,
agreements with our stakeholders, applicable laws and regulations, court orders, government and law
enforcement requests. We also use the Collected Data to enforce or defend our legal rights or the terms
and conditions of any our service, or to retain and store your Personal Information to comply with
specific legal retention requirements, regulatory audits, and other record keeping purposes (including to
meet internal and external audit requirements).
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Fraud prevention and investigation: We will use the Collected Data to comply with monitoring,
prevention, detection and investigation obligations, laws associated with the identification and reporting
of illegal and illicit activity, including fraud and anti-money laundering, and financial reporting
obligations.
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Security: We will use the Collected Data to maintain the integrity and security of our websites,
contents and services and preventing and detecting security threats, fraud or other criminal or malicious
activity that might compromise your devices.
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Other: In any other way, with your consent or permitted under applicable law.
3. Who else has access to the Collected Data?
We will make the Collected Data available to third parties as follows:
Sony Music Group companies
We may disclose information about you to other Sony Music Group companies. For purposes of this Privacy
Policy, “Sony Music Group” companies include Sony Music Entertainment (Japan) Inc. and those companies owned
or controlled by Sony Music Entertainment (Japan) Inc., directly or indirectly. They may combine this
information with other details they hold about you for internal business purposes and for product and
service improvement and development. Unless they provide you with their own privacy policy, they may use
your personal details for the purposes explained in this policy.
Third-party service providers
In addition, we may use our internal third-party service providers to process the Collected Data. The
service providers are engaged for the purposes of pursuing the activities outlined in this Policy, acting as
processors.
Business transfer
In the event that we sell or transfer a portion or all of our business, Collected Data may be transferred by
us to the purchasing or acquiring entity as part of the transaction. We will continue to ensure the
confidentiality of the Collected Data before such transaction occurs, and after such transaction, we will
delete the Collected Data as soon as reasonably practicable after such transaction.
Compliance and enforcement
We will retain, use and/or disclose any of Collected Data as required or permitted by law, regulation or
order, including to the police or other appropriate authorities, to investigate complaints made by or
against you, or to protect or defend ourselves, or others, against illegal, criminal or harmful activities.
4. Data Retention; Managing the Collected Data
We will only retain your personal information for as long as is reasonably necessary for the various
purposes set out in this policy or to otherwise comply with any applicable laws and regulations concerning
the mandatory retention of certain types of information. Where we no longer require the Collected Data, it
will be destroyed or de-identified in line with our policies. When we say de-identified, we mean that we
will remove information that could be used to identify you from the Collected Data.
5. International Transfer of the Collected Data and Consent for Processing
Collected Data will be processed, stored and transferred for the purposes outlined in this Policy from your
country/region of residence to various countries/regions outside your country/region of residence, including
Japan and the US. Collected Data will be processed by staff operating outside your country/region of
residence who work for us or for one of our service providers and may be seen by such staff in those
countries/regions.
By activating the Online Service or providing us with any information, you fully understand and consent to
this transfer, processing and storage of your information in the United States and other jurisdictions,
where the privacy policy laws may not be as comprehensive as those in the country/region where you reside
and/or are a citizen.
This may impact your rights in your local jurisdiction and also in the applicable overseas jurisdiction(s).
These overseas jurisdictions may also need to disclose your Personal Information to a third party, as an
overseas authority.
6. Security
We undertake reasonable security measures designed to protect against the loss, misuse or alteration of the
Collected Data. We take information security very seriously but we cannot guarantee or warrant the absolute
security of any information that we store on our systems or that is stored on our third party contractors’
systems.
7. Children’s Privacy
We are committed to complying with all applicable laws and regulations regarding the collection, storage and
use of Personal Information concerning children, including the Children's Online Privacy Protection Act in
the United States and applicable local legislation in other countries/regions. The Online Service is
intended for a general audience. The Online Service is not directed to and does not knowingly collect
Personal Information from children under sixteen (16) years of age. Depending on your country/region of
residence, this age of children may differ. If you are a parent or guardian and are concerned that your
child has provided us with Personal Information without your consent, you should contact us as indicated in
Section 10 below. If we become aware that we have received or collected Personal Information about a child
under sixteen (16) years of age, we will delete that Personal Information as soon as possible.
8. Privacy Rights (including California Privacy Rights)
In some countries/regions, you have certain rights with respect to the Personal Information we hold about
you. These may include the right to request a copy of the Collected Data that we or our group companies
holds about you and/or you may request that we provide a copy, corrects, amends, deletes, erases, destroys,
objects or blocks/restrict processing and/or use of such Collected Data if it is inaccurate. In some
countries/regions, you may also ask us to provide some types of the Information to you in a structured,
machine-readable format and ask us to share (port) such data with another controller. These rights may be
limited, for example if fulfilling your request would reveal personal data about another person, or if you
ask us to delete Information which we are required by law to keep, or have compelling legitimate interests
in keeping. If you would like to exercise any of these rights, please contact us as described in Section 10
below. If you are not satisfied with how we have handled your questions, concerns or have any complaints
about how we process personal data, you have a right to lodge a complaint with the local data protection
supervisory authority.
Notice to California Residents
If you reside in California, we are required by California law to provide you with additional information
about how we use and disclose your information, and you may have additional rights with regard to how we use
your information. We have included this California-specific information below.
CA Personal Information.
Consistent with Section 1 above, we collect certain categories of Personal Information about California
residents (“CA Personal Information”) for the purpose described in this Policy, specifically: Identifiers,
Commercial Information, Internet or Other Electronic Network Activity and Audio, Visual and Similar
Electronic Information.
Nonetheless, the specific Personal Information that we collect, use, and disclose relating to a California
resident will depend on our specific relationship or interaction with that individual.CA Personal
Information Retention. We retain your California Personal Information for as long as needed or permitted in
light of the purpose(s) for which it was obtained. The criteria used to determine our retention periods
include (i) for as long as we have an ongoing relationship with you; (ii) as required by a legal obligation
to which we are subject to; or (iii) as advisable in light of our legal position (such as in regard of
applicable statutes of limitations, litigation, or regulatory investigations). We may remove California
Personal Information for inactive accounts from our database, subject to any applicable legal or regulatory
obligations.
California Consumer Rights.
Subject to certain exceptions detailed in the California Consumer Privacy Act, as amended by the California
Privacy Rights Act (“CCPA/CPRA”) and other applicable laws and regulations, as a California resident, you
have the right to:
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request access to your CA Personal Information, including information about the categories of CA Personal
Information we have collected, the categories of sources from which we have collected your CA Personal
Information, the business or commercial purpose for collecting, selling, or sharing your CA Personal
Information, the categories of third parties to whom we disclose CA Personal Information, and the specific
pieces of CA Personal Information we have collected about you;
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request deletion of your CA Personal Information; however, to the extent permitted by applicable law, we
may be required to retain some of your CA Personal Information, and certain CA Personal Information is
strictly necessary for us to fulfill the purposes described in this Policy;
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request deletion of your CA Personal Information; however, to the extent permitted by applicable law, we
may be required to retain some of your CA Personal Information, and certain CA Personal Information is
strictly necessary for us to fulfill the purposes described in this Policy;
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if we maintain any inaccurate information about you, request correction of that inaccurate CA Personal
Information;
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for sensitive CA Personal Information that we collect, request that we limit our use and disclosure of
your sensitive CA Personal Information to that use which is necessary to perform the services or provide
the goods reasonably expected by an average consumer who requests such goods or services and as otherwise
authorized under applicable laws;
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request that we transfer your CA Personal Information to another entity to the extent technically
feasible, in a structured, commonly used, machine-readable format;
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request information about the CA Personal Information about you that we have disclosed for a business
purpose and the categories of persons to whom it was disclosed for a business purpose;
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request information about the CA Personal Information about you that we have "sold" or "shared" (as such
terms is defined under applicable California privacy laws) and the categories of third parties to whom the
CA Personal Information was sold or shared;
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opt-out of being subject to automated decision-making processes, including profiling; and
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opt-out of the "sale" or "sharing" of your CA Personal Information (as such terms is defined under
applicable California laws), if applicable.
Exercising Your California Consumer Rights.
If you are a California resident and wish to exercise any of these rights or if you have questions regarding
the CA Personal Information collected or shared with third parties, please: (a) contact us as described in
the “Contact Information” section below with the specific nature of your request, referencing “Your
California Privacy Rights –Pre-save/Pre-add”; or (b) call the following toll-free number +1 800-935-5215.
When submitting your request, you must include your first and last name, email address, and zip code or
mailing address. You may be asked to provide additional proof of identification so that we can verify your
identity and validate the request. Please note that you are limited by law in the number of requests you may
submit per year. In some instances, we may decline to honor your request. For example, we may decline to
honor your request if we cannot verify your identity or confirm that the California Personal Information
that we maintain relates to you. In other instances, we may decline to honor your request where an exception
under California privacy laws applies, such as where the disclosure of California Personal Information would
adversely affect the rights and freedoms of another consumer. We will not discriminate against you by
offering you different pricing or products, or by providing you with a different level or quality of
products, based solely upon you exercising your rights to your CA Personal Information.
Sources of CA Personal Information.
Consistent with Section 1 above, we may collect CA Personal Information from you.
Purposes.
We collect the CA Personal Information for the business and commercial purposes described above. We also
share your CA Personal Information as follows:
• Sharing your CA Personal Information for Business Purposes:
In the preceding twelve months, we may have shared the following categories of CA Personal Information for
business purposes: Identifiers and Other Consumer Information. This information may be shared for the
purpose of providing services to you, for legal compliance, or to protect legitimate interests, in
compliance with law.
Sale of CA Personal Information.
In the preceding twelve (12) months, we have not sold (as defined under CCPA) CA Personal Information. We do
not knowingly share the CA Personal Information of individuals under sixteen (16) years of age, in a manner
that constitutes a "sale" under California law.
Authorized Agents:
To the extent that you elect to designate an authorized agent to make a request on your behalf, they must
provide appropriate documentation including written signed permission from you, proof of your identity, and
verification of their identity; or a valid, designated power of attorney as defined under the California
Probate Code.
California "Shine the Light" law
California Civil Code Section 1798.83, also known as California's "Shine the Light" law, permits residents
of California to request certain details about information we may disclose to third parties for direct
marketing purposes. If you are a California resident and would like to request this information, please
contact us in accordance with the “Contact Information” section (Section 10) below.
9. Changes
From time to time we may have to update this Policy. We will let you know of any material changes to this
Policy through our website. If the applicable law requires us to obtain your consent, we will ask you for
your consent.
10. Contact Information
If you have a privacy concern, complaint or question, please contact to the following:
Sony Music Marketing United Inc.
4-5 Rokubancho Chiyoda-ku, Tokyo, 102-8353 Japan
[email protected]